Invoicing that gets Canadian sales tax right
PayDash invoicing applies the right sales tax for your province — GST, HST, PST or QST — puts your registration number on every invoice, and adds a pay-now link so clients can pay by card the moment it arrives. Send by email or text, see when it's been viewed and paid, and keep every invoice on the client's record.
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What PayDash invoices do
Tax by province
GST, HST, PST and QST at the right rates, each calculated on the subtotal — never tax on tax.
Your registration numbers
Add your GST/HST (and PST or QST) numbers once; they print on every invoice.
A pay-now link
Clients pay by card straight from the invoice, and it marks itself paid.
Email or text
Send by email or SMS. Resend any invoice with its payment link in one click.
Status at a glance
Draft, sent, viewed, partly paid, paid — for every invoice, without asking.
Faster invoicing
Saved line items for the work you do most, one-click duplicates, and a printable copy for your records.
How invoicing works
- 1
Set your province and tax numbers
PayDash works out which taxes apply from your province.
- 2
Add line items
Pick from saved items or type new ones; tax and totals calculate as you go.
- 3
Send it
By email or text, with a pay-now link, from your phone at the end of the job.
- 4
Get paid
The client pays by card and the invoice updates, or you record cash and e-transfers yourself.
Sales tax by province
PayDash applies these rates automatically from your province. Each tax is calculated on the subtotal separately.
| Province or territory | Sales tax |
|---|---|
| Alberta, Northwest Territories, Nunavut, Yukon | 5% GST |
| Ontario | 13% HST |
| Nova Scotia | 14% HST |
| New Brunswick, Newfoundland and Labrador, PEI | 15% HST |
| British Columbia | 5% GST + 7% PST |
| Manitoba | 5% GST + 7% RST |
| Saskatchewan | 5% GST + 6% PST |
| Quebec | 5% GST + 9.975% QST |
What has to be on an invoice in Canada
For a GST/HST registrant, the CRA's input tax credit rules set what your business customers need to see. Under $100: your business name, the date and the total. From $100: also the GST/HST charged (or a statement that it's included) and your GST/HST registration number. From $500: also the customer's name, a description of what you sold, and your payment terms.
PayDash invoices include all of these, so a business customer can claim their input tax credits without coming back to you.
Invoicing questions
What must be on an invoice in Canada?
Your business name, the date and the total on every invoice. From $100 (before tax), also the GST/HST charged and your GST/HST registration number. From $500, also the customer's name, a description of the goods or services, and payment terms.
Do I have to charge GST as a small business?
You must register for and charge GST/HST once your taxable revenue passes $30,000 over four consecutive calendar quarters. Below that you're a small supplier and registering is optional.
Can I send invoices by text message?
Yes. Send an invoice by email or SMS; both include the pay-now link.
Can I record e-transfer and cash payments?
Yes. Record any payment against an invoice, including part payments, and the balance updates.
How much does PayDash cost?
Plans start at $19 CAD a month, and every new account gets all features free for 30 days with no credit card. Every plan includes every feature; plans differ by limits such as clients, invoices and texts per month. Your business website stays free even without a plan.
Also part of PayDash
Send your next invoice from your phone
Tax done for your province, a pay-now link included.